What You Need To Know To File A W2 Form For Your Small Business

Small business owner working at coffee shop and preparing to file W2 Form 2018Tax season 2019 has begun and employers are required to file their employees’ W2 Form and supply copies to recipients by the January 31 deadline.

If you haven’t begun filing your W2 Form 2018, don’t worry. There’s no need to hire an expensive accountant to file for you or spend hours trying to figure out the form yourself. Simply use our sister product TaxBandits, the marketing leading employment tax solution that helps you to quickly e-file IRS Form W-2 and distribute copies to each of your workers!

Now that you’re aware of the deadline, let’s learn what you need to know to file a W2 Form for your small business.

What You Need To Know To File A W2 Form For Your Small Business

IRS W2 Form…What’s That?

Well since you asked, let’s take a brief moment to refresh your memory on the IRS W2 Form.

Form W-2 serves as an annual statement that provides a list of all income and compensations offered to employees that had income, Medicare, and social security tax withheld during the year. Your employees need this information to complete their personal income tax returns.

Failing to file Form W-2 or issue copies to employees by the January 31 deadline will result in expensive IRS penalties.

For example, failure to file by the deadline results in a penalty of $30 per W2 Form. After 30 days, this penalty grows to $60 per form, with a maximum penalty of $500 or $200 for small business owners.

After August 1st, the penalty rises to $100 per return with a maximum penalty of $500 for small businesses and $1,500 for others. A small business is considered to be one with $5 million or less in gross receipts for the 3 most recent tax years.

Avoid Paper Filing By E-Filing With TaxBandits

Managers of a small business happy to file W2 Form for employeesLong gone are the days of filing a W2 Form by hand. It takes hours to complete and is more prone to errors that can easily be avoided when filing electronically.

Filing your W-2 Forms with TaxBandits is extremely easy. All you have to do is create your free account and follow the interview style e-filing guide to complete your form in a matter of minutes.

Once your free account is created, you will select “New W-2 Form’ to get started. Then enter your employer details, including the name, EIN, employer code, employer type, and address.

Next, you will enter your W2 employee details for each of your workers, such as their name, SSN, address, and contact information.

After that, you will follow step-by-step instructions to enter federal details such as the amount of federal income and federal tax withheld and your state filing details, including state income and state tax withheld.

Then you can relax because the hard part is done! All that’s left is reviewing your information to make sure it’s correct, paying for your W-2 Form and transmitting it directly to the SSA (Social Security Administration).

You can also take advantage of TaxBandits convenient Form W-2 filing features, such as our bulk upload feature which uploads all of your employee information at once.

Plus, you can use our postal mailing feature to have us print and mail hard copies of your W-2 form to each of your workers, saving you time and money.

Best of all, our dedicated, US-based support team is standing by to help. If you need any assistance please don’t hesitate to contact us over the phone Monday – Friday from 9 AM to 6 PM EST at 704.684.4751. We also offer live chat and 24/7 email support at support@TaxBandits.com. 


File W2 Form 2018

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