Quick head’s up! If you operate a business with more than 100 employees, you are under an important requirement from the EEOC that you can’t ignore! Most business know about the Component 1 data that is due by May 31st. Now, the EEOC is requiring Component 2 data from 2017 and 2018 by September 30, 2019 as well. However, the survey isn’t open quite yet. According to our source, businesses can expect that to happen around mid-July.
We know you do all you can to stay compliant with any and all requirements for your business under the law. And here at PayWow, we’re also doing all we can to help keep you informed. We don’t want you to miss a beat! We’re a payroll solution that works to support businesses and business owners. And for us, it’s about more than paying your employees and contractors. We want to make sure you’re meeting every important requirement, so you can stay in business. You’ve got goals, and we want to help you over those hurdles so you can meet them! Read below to find out more about this important requirement.
What is the EEOC?
The United States EEOC, or Equal Employment Opportunity Commission, is the government agency responsible for enforcing federal descrimination laws. These important laws make it illegal for a business to discriminate against any potential or current employee because of their race, religion, sex, country of origin, age or disability. These laws protect many American workers.
If you are a business with 15 or more employees, you are subject to EEOC laws. Outside of the hiring process, these laws apply to many different employment situations, including termination, promotion, training, compensation, benefits and harassment cases.
In addition to preventative efforts to stop discrimination through education and outreach programs, the EEOC has the authority to investigate any charges of discrimination that occur in the work place. The EEOC can even file a lawsuit to protect the rights of employees and the public.
What is the EEO-1 requirement?
EEO-1 is short for The Employer Information Report EEO-1, a compliance survey that federal statute requires of companies who fit the standard for regulation. For the report, employee data has to be categorized by race, gender and job category. If your business meets the Equal Employment Opportunity Commission’s (EEOC’s) criteria, you complete Standard Form 100 in order to file the EEO-1 report. This report is used to track the compliance of any organization that claims to be an equal opportunity employer.
Who must file?
To find out whether or not your business must comply with the EEOC’s requirement to file an EEO-1, check this quick list:
- 100 or more employees; or
- fewer than 100 employees, but owned by or affiliated with another company which, together, brings the employee total to 100 or more; or
- 50 or more employees, with a federal government prime contract or first-tier subcontract worth $50,000 or more.
When do I file?
As soon as possible! The EEO-1 survey for 2018 is now open. You are required to have the report certified and filed with the EEOC office of Enterprise Data and Analytics’ Employers Data Team by May 31, 2019.
How do I file?
In a word? Online. From the EEOC directly:
“EEO-1 reporting is an electronic, online application. The EEOC requires that EEO-1 reports be submitted via the EEO-1 Online Filing System, or as an electronically transmitted data file. Any employer who claims that the electronic submission of Standard Form 100 would create undue hardship may apply to the Commission for a special reporting procedure…”
You will need to go to the EEOC’s log in and file your report. If you are a business filing for the first time, you will need to compile your data and register first. Make sure you do this in advance of the deadline. In other words, don’t procrastinate! It will take some time for you to get your procedure down and gather the information for your Standard Form 100.
* Remember: You only need information for your employees, not applicants! Also, the data you gather must be based upon self-identification information from your employees. In other words, you can not just make a guess at an employee’s race or gender. The information you put on the form has to come from the employee.
What about the Component 2 requirement?
Begin preparing to submit Component 2 data NOW! Component 2 refers to compensation data. You will need to submit data for both 2017 and 2018 by September 30, 2019. Component 2 has been reinstated, and while there are appeals happening, all signs point to the fact that you will need to file this information. The EEOC isn’t likely to be open to receiving data until July 2019, but it’s always best to get a head start!
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