Payroll Compliance Calendar for 2022


Keeping track of all the various payroll deposits, deadlines, and holidays from year-to-year is not an easy task!

We’ve compiled a list of all of the important payroll dates and deadlines you need to know in 2022! Keep your business compliant in 2022 with PayWow!

Monthly Deposits for 2022: 

You are a monthly schedule depositor for a calendar year if the total tax reported for your lookback period was $50,000 or less. 

January 18, 2022May 16, 2022September 15, 2022
February 15, 2022June 15, 2022October 17, 2022
March 15, 2022July 15, 2022November 15, 2022
April 18, 2022August 15, 2022December 15, 2022

Semi-Weekly Deposits for 2022:

You are a semiweekly schedule depositor for a calendar year if the total taxes during your lookback period were more than $50,000. 

Deposit Period (Payment Days)                          Deposit By

Wednesday, Thursday, and/or Friday                     Following Wednesday

Saturday, Sunday, Monday, and/or Tuesday          Following Friday

January3, 5, 7, 12, 14, 20, 21, 26, 28
February2, 4, 9, 11, 16, 18, 24, 25
March2, 4, 9, 11, 16, 18, 23, 25, 30
April1, 6, 8, 13, 18, 20, 22, 27, 29
May4, 6, 11, 13, 18, 20, 25, 27
June2, 3, 8, 10, 15, 17, 23, 24, 29
July1, 7, 8, 13, 15, 20, 22, 27, 29
August3, 5, 10, 12, 17, 19, 24, 26, 31 
September2, 8, 9, 14, 16, 21, 23, 28, 30
October5, 7, 13, 14, 19, 21, 26, 28
November 2, 4, 9, 14, 16, 18, 23, 28, 30 
December2, 7, 9, 14, 16, 21, 23, 29, 30

January

  • Monthly or Semi-weekly deposits for social security, Medicare, and withheld income tax for payments 
  • January 1 – new years day
  • January 17th – Bank Holiday: Martin Luther King Jr. Day 
  • January 31
    • Last day to furnish Form W-2, Wage and Tax Statement, to employees to report wages, allocated tips, and amounts withheld from wages in 2021. Also, the last day to mail or electronically file Copy A of Forms W-2 and W-3 with the SSA. 
    • File Form 1099-NEC, nonemployee compensation, with the IRS for reporting nonemployee compensation paid in 2021
    • Fourth-quarter return (Form 941) must be filed by employers to report social security, Medicare, and withheld income tax for the fourth quarter of 2021. Deposit or pay any undeposited tax under the accuracy of deposit rules. If the tax liability is less than $2,500, it can be paid in full with a timely filed return.
    • If you’re an Applicable Large Employer, provide Form 1095-C, Employer-Provided Health Insurance Offer and Coverage, to full-time employees. For all other providers of minimum essential coverage, provide Form 1095-B, Health Coverage, to responsible individuals. 

February 

  • Monthly or Semi-weekly deposits for social security, Medicare, and withheld income tax for payments 
  • February 10 – File Form 941 to report social security, Medicare, and withheld income tax for the fourth quarter of 2021. Only for employers that deposited the tax in full and on time. 
    • File Form 940 for 2021. Only for employers that deposited the tax in full and on time.
  • February 15 –  All employees who claimed exemption from income tax withholding in 2021 must submit a new Form W-4 to continue to claim the exemption from income tax withholding in 2022.
  • February 21 – Bank Holiday: President’s Day 

March

  • Monthly or Semi-weekly deposits for social security, Medicare, and withheld income tax for payments 
  • March 31 – File 1099 series returns issued for 2021 with the IRS. This due date only applies if you file electronically.
    • Form 1099-NEC, nonemployee compensation, must be filed by January 31.
  • March 31 – Applicable Large Employers file Forms 1094-C and 1095- C electronically with the IRS. All other minimum essential coverage employers file electronic Forms 1094-B and 1095-B with the IRS.

April

  • Monthly or Semi-weekly deposits for social security, Medicare, and withheld income tax for payments 
  • April 18 – Tax Day

May

  • Monthly or Semi-weekly deposits for social security, Medicare, and withheld income tax for payments
  • May 2 -Employers must file quarterly tax returns (Form 941) for the first quarter of 2022. Deposit or pay any undeposited tax under the accuracy of deposit rules. If the tax liability is less than $2,500, it can be paid in full with a timely filed return.
    • Deposit FUTA tax owed through March if more than $500
  • May 10 – File Form 941 to report social security, Medicare, and withheld income tax for the first quarter of 2022. This is only for employers that deposited the tax in full and on time. 
  • May 30 – Bank Holiday: Memorial Day 

June 

  • Monthly or Semi-weekly deposits for social security, Medicare, and withheld income tax for payments 
  • June 19th – Juneteenth 

July

  • Monthly or Semi-weekly deposits for social security, Medicare, and withheld income tax for payments 
  • July 4th – Bank Holiday: Independence Day

August

  • Monthly or Semi-weekly deposits for social security, Medicare, and withheld income tax for payments 
  • August 1-  Employers must file quarterly tax returns (Form 941) for the second quarter of 2022. Deposit or pay any undeposited tax under the accuracy of deposit rules. If the tax liability is less than $2,500, it can be paid in full with a timely filed return.
    • Deposit FUTA tax owed through June if more than $500.
  • August 10 – File Form 941 to report social security, Medicare, and withheld income tax for the second quarter of 2022. Only for employers that deposited the tax in full and on time. 

September 

  • Monthly or Semi-weekly deposits for social security, Medicare, and withheld income tax for payments 
  • September 5 – Bank Holiday: Labor Day

October 

  • October 10 – Bank Holiday: Columbus Day 
  • October 31- Employer must file quarterly tax returns (Form 941) for the third quarter of 2022. Deposit or pay any undeposited tax under the accuracy of deposit rules. If the tax liability is less than $2,500, it can be paid in full with a timely filed return.
    • Deposit FUTA tax owed through September if more than $500.  

November

  • Monthly or Semi-weekly deposits for social security, Medicare, and withheld income tax for payments  
  • Remind employees, that if they experienced any personal or financial changes during the year, they should complete a new W-4 Form to update their information. 
  • November 10-  File Form 941 to report social security, Medicare, and withheld income tax for the third quarter of 2022. Only for employers that deposited the tax in full and on time. 
  • November 11th – Bank Holiday: Veterans Day
  • November 24th – Bank Holiday: Thanksgiving Day

December

  • Monthly or Semi-weekly deposits for social security, Medicare, and withheld income tax for payments  
  • December 25th – Bank Holiday: Christmas Day
  • December 31 – New Years Eve

PayWow

PayWow is here to keep your business compliant and penalty-free! PayWow handles the complexities of calculating required taxes and making accurate, timely payments. PayWow will also file quarterly and annual Federal and state returns on your behalf as well as FUTA/SUTA tax deposits. As a complete payroll solution, PayWow will ensure your payroll is simple, efficient, and accurate.


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